Backups and Restores
(registered copy only)
It is a good idea to do backups as often as possible. ProprioSoft makes this task easy by including a utility that does just this. It can also be integrated in your Preferences as a useful reminder when exiting the application.
From the File drop down menu, select Backup Database. The utility will open a File Chooser dialog to ask you where to store your backup. Preferably, you should use a floppy disk or another media device such as a USB drive or another computer from a network connection. The location that you choose will be saved for future use and you will not have to navigate to it every time. Click on the Choose Directory button. The backup will be saved to the media that you choose as a zip file. The file name will consist of the current timestamp in the following form:
ProprioBU_YYYY_MM_DD_MMMMMM.zip
where
YYYY is the year
MM is the month
DD is the day
MMMMMM is the time in milliseconds
This information is useful if you ever want to do a restore.
The utility should give you either a success message or an error message when problems occur such as corrupted media or the disk being full.
Doing the restore is also as easy. Care must be taken to make sure you are not replacing valuable data.
Restoring a database will completely overwrite your current database.
A warning message is issued when you click Restore Database from the File drop down menu. Responding Yes will open a File Chooser that will point to your saved backup location. You can then choose the proper restore file based on the explanation given above on backup filenames. Click on Choose Restore File after selecting it. If the restore file is not in the proper format, it will issue an error message and your current database will remain intact. If it is successful, it will issue a success message and your current database will be replaced by the one stored in the restore file. On the network version, the restore can only be done using the server program.
Restore Database from Version 2.0:
Restoring a database from ProprioSoft version 2.0 is accomplished from the File drop down menu. The procedure is the same as above but you are presented with a warning.
The following have to be dealt with manually:
- The lease start and end dates will disappear.
In version 2.0, you had to add the lease separately from the recurring charges. Version 3.0 automatically considers the recurring charge itself as being the lease as long as the account specified is the rent account. After the restore is done, make sure you go in all the rental recurring charges and re-save the charge with the proper rent account as specified in the preferences. Once re-saved the recurring charge becomes the lease. One way to do this is to go to the income screen and click the See List button on the Recurring Charges section. You will get all the existing recurring charges. You can also do it from the tenant screen, one tenant at a time.
- The building and unit pictures will have to be reloaded. In version 2.0, the pictures were saved as files but in version 3.0, they are saved within the database.
- The preferences will need to be redefined. Some of the preferences are now saved in the database as opposed to being saved in the ini file. Simply go to the preferences dialog and check your preferences.
On the network version, the restore from version 2.0 can only be done using the server program.